Set up second payment options

The options selected on this page are the defaults that apply to Second Payments on any open payroll run and all future payroll runs that have Second Payments. The default settings are for miscellaneous deductions and contributions, garnishments, the applicable period of time, and direct deposit overrides.

Note: You can specify one-time overrides to these defaults, as required, on the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Tasks

  1. Navigate to the Second Payment Options page.Closed From the Company menu, select Defaults > Second Payment Options.

    The Defaults - Second Payment Options page opens. The most common options have been pre-selected for you.

  2. To change any of the pre-selected options, select the buttons next to the options you want.
  3. Click Save to confirm the default setting for your second payments.

Next steps

Enter one-time overrides for the deductions (including one-time Federal or Quebec tax amounts), contributions and garnishment amounts, as required, on the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Note: Any garnishments that apply to Second Payments – Extra Runs must be calculated manually in the Garnishment section of the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Field Information

Select one of the options if all or none of the deductions and contributions are to be applied to employee Second Payments for a payroll run, based on the Deduction Cycle signaled for Regular Payments.

The default is Do NOT apply Misc. Deductions and Contributions to Second Payments.

This option can be overridden for a given employee on the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment.

Select one of the options if garnishments are to be calculated and deducted for employee Second Payments. The default is Apply ALL Garnishments to Second Payments.

Note: Any garnishments that apply to Second Payments – Extra Runs must be calculated manually in the Garnishment section of the Employee Timesheet - Second Payment page.Closed From the Payroll menu, select Second Payment > Employee Timesheet - Second Payment..

From the list, select the Applicable Period of Time value to apply to all employees receiving Second Payments for a payroll run. The default value is No time taken - Extra Payment.

The value selected here appears in the following places:

  • The Current Second Payment Options section on the Rapid Entry - Second Payment page
  • The Applicable Period of Time list on the Employee Timesheet - Second Payment page

If an employee requires a different Applicable Period of Time for a second payment, select that value on that employee's individual Employee Timesheet - Second Payment page.

This includes any of the following scenarios:

  • Hours cannot be paid at exception rates or allocated to exception distributions.

  • Descriptions for Vacation Pay/Additional Accumulator Pay Codes (Time Taken and No Time Taken) and Salary Override are not accessible.
  • Entries for earnings/hours cannot be allocated to a pay period other than the current pay period for EI/QPIP History purposes. They are automatically allocated to the current pay period as displayed on the New Pay page.
  • Dollar payments cannot be allocated to exception distributions.

Note: If the Applicable Period of Time selection is to apply to a pay period other than the current pay period, use the Employee Timesheet - Second Payment page to ensure that the hours and earnings for the employee receiving the second payment are allocated to the correct pay period numbers through the For which pay period? field.

This section appears only if your payroll is Approved for EFTs. Select an option in this section to indicate the form of payment required for second payments, cheques, deposits, or a combination of both.

The default value is Produce Deposits for all Second Payments for those employees who have direct deposit set up.

The option that you select in this section:

  • Is permanent and applies to any open payroll run that has second payments, and all future payroll runs that have second payments.
  • Dictates how the corresponding Direct Deposit Override section appears on the Employee Timesheet - Second Payment page.

If you select the Use Employee Selection (DEPOSIT or CHEQUE), Powerpay uses the setting on the individual employee's Employee Timesheet - Second Payment page.

Examples:

If an employee has direct deposit information that is enabled, the Direct Deposit Override section displays two options with the Produce a DEPOSIT for all payroll runs option selected by default. You can change this option as required for that employee.

If an employee has direct deposit information that is either not enabled or does not have direct deposit information set up, in the Direct Deposit Override section, Powerpay indicates that a cheque will be produced for that employee. If a direct deposit is preferred for this employee, enter and save all details of that employee's bank information on the employee's Direct Deposit page. After the deposit information is in place, the employee would receive a deposit for both the Regular Payment and any Second Payment.